Wedding Checklist

To help you plan the perfect day of celebration take a look at our simple wedding checklist


Congratulations! You’re Getting Married!

  • Sit down with your other half and discuss your ideal wedding 
  • Draw up a budget
  • Start planning the guest list and decide on approximate number of guests
  • Pick potential wedding dates and check with important guests to avoid clashes
  • Research potential wedding venues and ceremony locations
  • Pop the question to your bridesmaids and groomsmen
  • Hold an engagement party


a Year Before Your Wedding Day

  • Visit and book Ocean for your wedding ceremony and reception
  • Research potential wedding services and suppliers including photographer, florist, invitations, wedding cake, decor, music, hair and make up
  • Consider and review wedding insurance options
  • Decide what type of entertainment you want for ceremony, reception and dancing
  • Book Photographer and Videographer
  • Research and consider options for your venue and ceremony decor
  • Start your wedding dress research
  • Send Save the Date cards


8 to 10 months before your wedding day

  • Book the music, band or DJ
  • Research and reserve accommodations for guests
  • Contact decor hire companies if you need to rent anything such as chairs and table covers
  • Book Honeymoon
  • Order wedding cake
  • Book Groomsmen’s Suits


6 to 8 months before your wedding day

  • Ensure passports are in date for honeymoon and order
  • Start planning honeymoon
  • Make sure your Best Man and Bridesmaids start planning Hen & Stag Parties 


4 to 6 months before your wedding day

  • Choose bridesmaids’ dresses
  • Choose and order wedding invitations & stationery
  • Meet with your florist to discuss options
  • Shop for the groom's suit
  • Organise the legalities — give at least 3 months notice to registrar or church
  • Decide on prayers, readings and music for ceremony
  • Organise invitations and order of service booklets
  • Arrange travel vaccinations if necessary
  • Organise wedding transport
  • Start gathering addresses for guest list and create a way to record the RSVP’s


2 to 3 months before your wedding day

  • Send invitations to guests
  • Order wedding rings
  • Rent the men's formalwear
  • Attend dress fittings
  • Choose wedding rings
  • Organise gifts for parents, bridesmaids, groomsmen and each other
  • Book hairdresser and organise hair trial
  • Book a makeup artist and go for makeup trial


4 weeks before your wedding day

  • Have final wedding dress fitting
  • Make any last-minute adjustments with suppliers
  • Finalise details for and order ceremony booklets


2 weeks before your wedding day

  • Review final RSVP list and call any guests who have not yet responded
  • Deliver must-have shot lists to photographer and videographer. Include who should be in formal portraits and determine when portraits will be taken
  • Create your table plan


The week before the big day

  • Give venue and caterers final guest head count
  • Supply wedding coordinator with a list of supplier requests such as a table for DJ or setup space needed by florist
  • Print placecards
  • Call all wedding suppliers to confirm arrangements, create timetable for day and supply with an emergency contact number for the day
  • Give ceremony and reception site managers a schedule of vendor delivery and setup times, plus contact numbers.
  • Get manicure, massage, waxing & all your preening and prep
  • Do full wedding dress rehearsal from underwear to veil
  • Pack an overnight bag for the reception
  • Pack for the honeymoon
  • Organise money to be paid to suppliers on the day


2 to 3 days before your wedding day

  • Make last minute changes to table plan if necessary
  • Groom to go for final fitting and to pick up the formalwear
  • Groom to check with the best man to make sure all groomsmen attend fittings and pick up their outfits
  • Confirm pick-up times with wedding transport
  • Reconfirm final details with all vendors and discuss any necessary last-minute substitutions
  • Rehearse ceremony with full wedding party and iron out details


The day before your Wedding Day

  • Relax and breath – you’re almost there
  • Drop off place cards, table cards, menus, favours, table plan to reception venue
  • Organise payment for any final balances to be paid at the end of the reception
  • Ensure the cake is on track to be delivered to reception venue
  • Get a good night’s rest!


The Wedding Day!

  • Give the gifts for your parents to the best man and bridesmaid for after the speeches
  • Get flowers delivered to the bride’s house
  • Give wedding bands to the best man to hold during the ceremony
  • Give best man the officiant's fee envelope, to be given after the ceremony
  • Assign a family member or attendant to be the photographer's contact so he knows who is who


After the Wedding

  • Prearrange for someone to take the bride's gown for cleaning and return the groom's suit to the rental shop
  • Write and send thank-you notes to gift-bearing guests and vendors who were especially helpful